Chosen Name and Pronoun Policy
To foster an environment that is inclusive and encourages self-expression, Keuka College has established a policy whereby any current student may use a chosen first name and personal pronouns at the College. We strive to have this name used wherever a legal name is not required and for our College community to use chosen personal pronouns. Please review the information below to make the best decision about your choices.
Keuka College recognizes that students may identify themselves with names other than their legal names and/or personal pronouns that differ from their sex assigned at birth. The College also acknowledges that a chosen first name and/or personal pronouns should be used whenever possible in the course of a student’s education to ensure a supportive academic and living environment that will facilitate a healthy and welcoming educational and personal experience for the student. Therefore, consistent with its general practices for amending students’ records, Keuka College will permit the use of a chosen first name and/or personal pronouns, provided that such use is not for the purpose of misrepresentation (using inappropriate names or using the process to avoid a legal obligation).
Some records used by the College (e.g., Financial Aid, Student Conduct, external health records used when communicating with insurance or other providers, F-1 & J -1 VISA) are required to carry legal names and, thus, are unable to accommodate any name other than the student’s legal name. Students should refer to the table below to know when the College uses chosen or legal names.
|
Chosen Name
|
Legal Name
|
|
Course rosters (for instructors)
|
Yes
|
|
|
Student and faculty-facing EAB systems
|
Yes
|
|
|
External health records
|
|
Yes
|
|
Internal health records (to the extent possible),
|
|
Yes
|
|
Student conduct records (Maxient)
|
|
Yes
|
|
Housing records
|
Yes
|
|
|
The student’s College identification card
|
Yes
|
|
|
Active directory
Azure Active directory
Google admin
Microsoft Teams
|
Yes
|
|
|
E-mail
|
Yes
|
|
|
Diploma(for diploma you must emailregistrar@keuka.edu30 days before degree conferral, requesting your approved preferred name).
|
Must be requested by the student
|
Yes
|
|
Student bills
|
|
Yes
|
|
Financial Aid
|
|
Yes
|
|
Tax Documents
|
|
Yes
|
|
Payroll
|
|
Yes
|
|
Transcript
|
|
Yes
|
|
VISA Records (for international students)
|
|
Yes
|
| Official College Mailings |
|
Yes |
Students who wish to have their chosen name listed on their diploma must email registrar@keuka.edu 30 days before degree conferral, requesting an approved chosen name. The commencement application will also have a field for students to submit their chosen names.
Personal Pronouns
The use of personal pronouns provides one way for students to identify themselves and their gender identity/expression. Personal pronouns will appear on course rosters and on the advisor’s view of the student. Personal pronouns do not appear in the Campus Directory. Students can expect their chosen first name and personal pronouns to be honored within the College’s community with other students, faculty, and staff.
Registering a Chosen First Name and/or Personal Pronouns
In order to notify the College of a chosen first name and/or personal pronouns, students may complete a Chosen First Name and Personal Pronouns Request Form.
Students who wish to request a chosen first name and/or personal pronouns should consider submitting such requests together, as failure to do so may result in the use of the personal pronouns typically associated with the legal name and/or legal sex of record until the student submits a request for their choice.
Please be advised that changing to a chosen name in the College’s student records is not the same as legally changing a name through the courts and students may be challenged when asked to provide proof of a legal name and/or identity for employment or government purposes, such as obtaining a passport.
The College encourages students to give serious consideration to the request to use a chosen first name and/or personal pronouns. Inappropriate use of this policy may be cause for denial of the request. Individuals are free to select their chosen first name and/or personal pronouns, provided it is not for the purpose of misrepresentation (using inappropriate names or using the process to avoid a legal obligation).
Enrolled students who wish to change their legal name on College records, must fill out the change of name form found on the Registrar’s Office homepage.
New students who indicated a chosen first name and/or personal pronouns during the application process must submit the form required by this policy to ensure that chosen first name and/or personal pronouns are recorded upon enrollment.
Students who wish to delete their name change request must resubmit a Chosen First Name and Pronouns Request Form.