Student Record and Transcript Notations
For crimes of violence, including, but not limited to sexual violence, defined as crimes that meet the reporting requirements pursuant to the federal Clery Act established in 20 U.S.C. 1092(f)(1)(F)(i)(I)-(VIII), Keuka College shall make a notation on the transcript of students found responsible after a conduct process that they were “suspended after a finding of responsibility for a code of conduct violation” or “expelled after a finding of responsibility for a code of conduct violation.”
For the respondent who withdraws from Keuka College while such conduct charges are pending, and declines to complete the disciplinary process, Keuka College shall make a notation on the transcript of such students that they “withdrew with conduct charges pending.”
Student conduct records will result in the development of a student conduct file in the name of the Respondent. Students who are found not responsible will not be reported as having a student conduct record.
The files for cases involving sanctions are reportable for up to seven years following the end of the academic year in which the matter was resolved.
Records of suspension are reported for seven years after the end of the academic year in which the matter was resolved. If the student does not graduate, the file is reported as a permanent record.
Students who have been placed on interim suspension will have a student conduct hold placed on their College records until such time as there has been a final outcome of the charges. Upon final outcome, the hold will be lifted.
In order to verify compliance with the Clery Act, all disciplinary referrals for major Student Code of Community Standards violations and alcohol and drug policy violations are retained for seven years.
Records of expulsion are not destroyed.
Community Standard files for students who withdraw from the College or are suspended or expelled for disciplinary reasons are maintained for an indefinite length of time depending upon the circumstances.