Room Responsibility and Repair
Living in a residence hall involves living in a community. This requires mutual respect, responsibility and concern for each other. The hall is the home of the students living there and should be treated as such. Individuals who cause damage are expected to take responsibility for their actions
Students are responsible for any damage to their room beyond the limits of normal wear and tear. To protect both the College and the student, and to provide a record of needed maintenance, students must sign a Room Condition Report that has been completed by their Resident Assistant (RA) when they check into their residence hall rooms. Students are responsible for ensuring that room inventories are accurate and complete. It is from this form that room damage is assessed at the time of check-out.
- College furniture may not be removed from student rooms.
- Window screens and permanently attached furniture in student rooms may not be removed or disassembled.
Charges will be assessed for screen removal as well as for abused or missing equipment and furnishings. Students are cautioned not to use decals, nails, or anything which may mar the finish on walls, closets, doors, mirrors, windows, or furniture.
- Sleeping lofts, platforms, flammable decorations, or other unsafe alterations of rooms are prohibited.
- Rooms may not be painted without written permission from the Director of Facilities.
- Use and/or abuse of furniture or damages occurring in the halls will be assessed and determined as chargeable by the Facilities Director and/or their designee.
Students are also responsible for, and will be charged the costs of, any and all damages he or she may cause (alone or with others) to any other area of housing or the College.
Students are responsible for the conduct of any guests who are in the residence hall at the invitation or permission of the Student.
Some damage charges may be split evenly between all residents in a unit if no single student accepts responsibility for room damage.
Students are able to submit an email to workreq@keuka.edu for items that are broken or not working properly. Any damages found in the student's room not noted on the Room Condition Report or fixed through a work order may result in additional damage charges upon checkout.
Residents are encouraged to accept responsibility for their own and their guests' behavior. In instances when damages occur in individual rooms or in the common areas of the floor or building, attempts will be made to determine the person(s) responsible for the damages. If these attempts are unsuccessful, the replacement or repair costs will be divided among the room, suite, apartment, wing, sex, floor, or hall residents at the time that an accurate cost determination is made.
The Director of Residence Life, in consultation with the College's Facilities staff, will make the final determination of the costs and how the amount will be divided. This charge shows up as "Community Damage Charges" on the student's bill after the charges have been determined.
Students will be informed of any charges via email and at checkout. Students have until June 15 to contest any damage assessments. Requests to contest charges should be made to housing@keuka.edu. Requests received after the Friday before Memorial Day each year will not be considered.
Listed below is a “general guideline” for what it will cost to repair and/or replace damaged items beyond normal wear and tear in the residence halls.
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Items to be Cleaned or Repaired
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Estimated Cost
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Removal of garbage or abandoned items after checkout
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$100 minimum - bill at cost above $100
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Additional Cleaning Charges
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$50/hr.
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Wall Repair (patching, plastering, painting, etc.)
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$100 minimum - bill at cost above $100
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Damages from Removal of Items on Wall
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$100 minimum - bill at cost above $100
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Door Hardware Repair
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Lost Key or Damage to Key- Lock Core Change
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$75$200
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Door Knob Damage
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$150 minimum - bill at cost above $150
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Fire Equipment missing/damaged
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Smoke Detector/Emergency Exit Signs/etc.
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$500 minimum - bill at cost above $500
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Fire Extinguishers & Fire Emergency Signs
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$250 minimum - bill at cost above $250
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Window Replacement/Repair
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$100 minimum - bill at cost above $100
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Window Screen Damage
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$75 minimum - bill at cost above $75
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Items to be Cleaned or Repaired: one (1) ceiling tile damaged
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Estimated Cost $25 - $75
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Electrical Repair/Replacement (lights/outlets/etc.)
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$75 minimum - bill at cost above $75
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Furniture
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missing/damaged items will be charged at full replacement
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Miscellaneous Maintenance Work
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$75/hr.
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