/Institutions/Keuka-College/json/2022-2023/Student-Handbook-local.json

/Institutions/Keuka-College/json/2022-2023/Student-Handbook.json

Damage Billing Policy

On the current Housing Agreement, item #6 on the Terms and Condition of Residence Hall Living states:

Residents will be responsible for damages to College property incurred by themselves or their guests. Damages to the public areas that cannot be attributed to an individual will be charged to residents of the floor/wing who utilize the common area.

 

All residents need to be reminded, or informed more formally that non-attributable common area damages in the halls will be tracked and accumulated and a resident will be expected to pay the amount upon checking out of any residence hall at any time.

1. Appropriate notifications will be provided from the Office of Residence Life.
2. At predetermined times of the year, and in collaboration with Facilities, the Office of Residence Life will provide affected residents a detailed list of damage(s) for their respective halls. Included in the provision of information will be the amount that the residents will pay upon moving out at that snapshot in time. The rationale for this process is as follows:
3. The expectation (or hope) is that residents will see items on the list and turn in or provide information about who may have been the cause of any specific item on the list. This will assist in conducting follow up investigations to ascertain responsible parties.
4. Be motivated to take a more intentional approach to caring for the facility from a Restorative Justice perspective.
5. Clean up, care for, or address any cleaning or damage issues within the community sooner to prevent situations becoming worse.
6. The timeline would be two times during the Fall semester, around Fall Break and after Thanksgiving break, and around Spring Break and end of semester in the Spring.

Residence Life will work collaboratively with Student Accounts/Bursar to prepare the information for each time a resident checks out of the residence hall or at the end of each semester to include the resident’s name, ID#, amount to be billed. Student Accounts/Bursar will post the damage charges of the appropriate amounts to respective student accounts. Residence Life, in cooperation with Facilities, will provide Student Accounts/Bursar with the amount per resident to be posted on the predetermined date.

 

At check-out, when an RA is completing the Room Condition Report (RCR) for each resident, the RA, if and or when necessary, can ask the resident which means of payment for the damage charges they prefer; pay at the Bursar office prior to leaving campus or have the charges placed on their account to be paid later. This gives the resident a reminder that the charges have to be paid at some point, and makes the resident commit to a means of payment.